Continuity of Operations

Continuity of Operations (COOP) is an effort within an organization to ensure that its essential functions continue to be performed during a wide range of emergencies until normal operations can be resumed. Today’s threat and hazard environment and the potential for no-notice emergencies, including natural hazards, technological hazards, and man-made hazards, have increased the need for robust continuity capabilities and planning across the whole community. Continuity planning not only increases the likelihood that an organization’s essential functions continue, but it also supports that critical services continue to be provided and that applicable core capabilities continue to be delivered. To support this important effort Hamilton County Emergency Management and Homeland Security Agency provides technical assistance on continuity of operations planning.

For assistance with your planning, please contact Morgan Peterson: morgan.peterson@hamilton-co.org or 513-263-8102

 

Continuity of Operations Resources

 
§  Hamilton County Continuity of Operations Overview: This document is meant to provide you with an overview of continuity of operations, describe how Hamilton County Emergency Management & Homeland Security Agency can support you as you develop your COOP Plan, explain how to use the Hamilton County COOP Template and outline the sections of the plan.

§  Hamilton County COOP Template: The Hamilton County COOP Template provides you with formatting, language and a framework to create your organization’s continuity of operations plan. The template was designed to include best practices and concepts outlined in national guidance. Additionally, the template was built to streamline the planning process and highlight key components of continuity of operations that need to be addressed at the local level. While main language is present, the plan is meant to be a guide for the local planning team to use throughout the process of plan development.

§  Worksheet #1 – Identifying Essential Functions: This document outlines basic steps that can be utilized to aid your organization with identifying your Essential Functions.

§  Worksheet #2 – Conducting a Business Process Analysis: This document outlines basic elements included in federal documents for conducting a business process analysis. A business process analysis is a systematic method for describing how an essential function is performed and identifying all the elements necessary to perform the essential function. Going through this process ensures the right people, equipment, capabilities, records and supplies needed to perform the essential functions during a disruption are identified. More information on how to conduct a business process analysis can be found in the Federal Continuity Directive 2 which can be found on FEMA’s website (https://www.fema.gov/media-library/assets/documents/132803).

§  Hamilton County COOP Workshop Presentation: This presentation was utilized at the Hamilton County COOP Workshop on November 14, 2017. The Workshop gave an overview of COOP and explained how Hamilton County EMHSA can assist departments with their COOP efforts.

 

Additional information and more in-depth guidance about Continuity Planning can be obtained by visiting the Continuity Guidance Circular Page (https://www.fema.gov/continuity-guidance-circular-cgc) and the Continuity Resource Toolkit Page (https://www.fema.gov/continuity-resource-toolkit) on FEMA’s website. .